Privacy policy
Last updated 13 November 2026
AYON Sports keeps the data you put into our apps safe, uses it only to run the service for you, and never sells it.
Who we are and what this covers
AYON Sports is a sports software business in Sri Lanka. You can reach us on WhatsApp at 077 367 5040 or by email at hello@ayonsports.com.
This policy covers:
- AYON Team (team.ayonsports.com), for schools, clubs and academies
- AYON Coach (coach.ayonsports.com), for a coach on their own
- AYON Trainer (trainer.ayonsports.com), for personal trainers
- AYON Tournament (tournament.ayonsports.com), for tournament organisers
- ayonsports.com and live.ayonsports.com, our websites
We follow the Personal Data Protection Act, No. 9 of 2022, as amended. Its main rules on handling personal data apply from 1 January 2027, and we work to them now.
Whose data it is
The school, club, coach, trainer or organiser who uses AYON owns the data they put in. In the law's words they are the controller, and AYON Sports is the processor that keeps it for them.
- They decide which players, clients and teams to add, and what to record.
- We store it, keep it safe and run the apps. We only use it the way they ask.
- For the details of our own customers (the name, phone and email of the person who signs up, and their payments), AYON Sports is the controller.
If you are a player, parent or client and want to see or change your details, the quickest way is to ask your school, club, coach or trainer. You can also contact us and we will help them.
What we keep
| Product | About whom | What |
|---|---|---|
| All apps | The people who sign in (admins, sports masters, coaches, trainers, organisers, scorers, view-only people) | Name, email, phone, role, password (stored scrambled so nobody can read it), sign-in times |
| AYON Team and AYON Coach | Players | Name, date of birth, position, shirt number, parent's or guardian's name and WhatsApp number, attendance and absence reasons, "injured" or "sick" with a return date (never medical details), fitness test results, skill ratings, match records, targets, coach comments |
| AYON Trainer | Clients | Name, phone, email, date of birth, sex, height, goal, weigh-ins and body measurements, sessions, gym and meal plans, a "watch out" note the trainer writes (an old injury, for example), monthly comments |
| AYON Tournament | Teams and players | Team names, player names and squad details, team manager contacts, scores and match events |
| All apps | Logos | The school's, club's, coach's or trainer's own logo |
| Feedback | The person who sends it | Stars, comment, name, role and place, and whether they agreed to show it on our website |
| Payments | Our customers | Amounts paid, months covered and the bank reference |
We don't ask for national ID numbers, bank card numbers or home addresses, and the apps have no place to store them.
Children
Most players in AYON Team and AYON Coach are under 18, so we take extra care.
- A coach can't add a player under 18 until they confirm that a parent or guardian agreed. The app records who confirmed it and when.
- Children never sign in and never give us their details themselves. The school, club or coach does.
- We keep the least we need: no home addresses, no ID numbers, no medical details, and no player photos.
- Player records are seen only by the coaches of that age group and the admins of that sport. They are never public.
- In AYON Tournament, team sheets and scores are public on purpose, like a printed fixture list. Organisers should only enter what they are happy to show.
How we use it
We use the data only to run the apps for the school, club, coach, trainer or organiser who put it in: to show it to them, work out attendance, reports and tables, and make the PDFs they download.
We also use our customers' contact details to set up accounts, send sign-in links, remind them about payments and answer their questions.
We never:
- sell or rent anyone's data;
- show advertising in the apps, or use the data for advertising;
- send messages to players, parents or clients ourselves. Coaches and trainers send their own WhatsApp messages from their own phones;
- use one customer's data for another customer;
- put a feedback comment on our website unless the person ticked the box that says we may.
Who can see it
| Who | What they see |
|---|---|
| A school's or club's admin (sports master) | Everything in their own sport, and nothing from other sports |
| A coach | Only the age groups they coach, and those players |
| A view-only person (a principal, for example) | What the admin sees, without changing anything |
| An AYON Coach or AYON Trainer | Only their own players or clients |
| A tournament organiser and scorers | Their own tournament; scorers see only the matches they score |
| The public | Tournament fixtures, scores, tables and team sheets, and feedback comments that people agreed to share |
| AYON Sports | Counts only on our dashboard (how many players, age groups and sign-ins), and payments |
We don't look through your records. We open them only if you ask us to help with something, or if the law requires it.
We share data with nobody else, except the company that hosts our server (see below) and anyone the law requires us to give it to.
Where it's kept and how it's protected
The data is on our own server, rented from Hostinger in a data centre in Kuala Lumpur, Malaysia. Hostinger provides the machine; it doesn't use or read the data.
- Encrypted connections: every page and app uses HTTPS.
- Passwords are stored scrambled (scrypt), so nobody, including us, can read them.
- Sign-in links work once and expire after 3 days. Sessions end after 14 days.
- Walls between customers: every request is checked against the school, sport and age group, and the database itself keeps each school's data apart.
- Backups every night, kept for 14 days, on the same protected server.
- Changes are logged: each school's activity log shows who changed what and when.
How long we keep it
- While you use AYON, we keep everything you put in, so your history and reports stay complete.
- If a subscription ends, the account turns read-only. Nothing is deleted, so you can still see and download it.
- If you ask us to remove your school, club or account, we delete everything in it for good. We first ask the admin to download a copy. Backups holding it are gone within 14 days.
- A removed player, client or coach comes off every list straight away. Their past records stay inside the school's or trainer's history until the whole account is removed, or until you ask us to delete them.
- A tournament stays online as a record after it ends, unless the organiser asks us to take it down.
- Payment records are kept as long as the law requires for business accounts.
Your rights
Under the Personal Data Protection Act you can ask:
- to see the data held about you, or your child;
- to correct anything wrong or out of date;
- to delete it, or stop it being used;
- to take back consent you gave, for example a parent's agreement for a child to be added.
Ask your school, club, coach or trainer first, since they manage the records. You can also contact AYON Sports directly and we will work with them. We reply within 21 days, and there is no charge.
Admins can download all of their sport's data as one file from the School or Club page at any time.
If you're unhappy with how we handled your request, you can complain to the Data Protection Authority of Sri Lanka (dpa.gov.lk).
Cookies
We use one cookie, to keep you signed in. It can't be read by other websites. We use no advertising or tracking cookies, and no analytics that follow you around the web.
Changes
If we change this policy, we'll update the date at the top and tell our customers on WhatsApp or email before the change starts.
Contact
AYON Sports
WhatsApp: 077 367 5040
Email: hello@ayonsports.com
Website: ayonsports.com